March 14, 2022

How To Determine The Best Day To Send Email Campaign

Email marketing is a powerful tool that allows you to interact with your customers, promote key products and services, and collect valuable information about customer behavior. It can also be incredibly time-consuming. That's why it's important to find the best day to send email campaign in order to optimize engagement.

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Email is one of the most common forms of marketing that businesses can use to reach their target audience. 

But there are certain days during the year when emails sent from a business's email campaign have a greater chance of being delivered successfully and reaching the intended recipients. The best day to send email campaign? It depends, but this article will help you figure it out!


What Is The Best Day To Send Email Campaign?

There are a few key factors to consider when determining the best day to send email campaign. It is important to note that not all days have the same impact on your audience. 

There are some days that will have a greater response than others due to the time of year, time of day, and current events. The first thing you will want to ask yourself is what day of the week your email will be sent. 

It can be helpful to outline a specific time of week that you will be sending the email. If possible, it is helpful to try to send your emails during an off time so that you are not competing with other sales and marketing emails. 

If your email is sent during the day, you will want to make sure that the content of your email is relevant to your audience at that time. 

You do not want to send an email to someone who is working all day on Monday or Friday and suddenly a personalized message from your company will be in their inbox at the end of the day.

If sending during an off time, make sure that you are sending it at the right time for your audience. You do not want to send an email during a dinner break or when someone is just getting up in the morning. 

The content that you are sending must be relevant to their off time and that means that you will want to send it during the hours for your audience. Answering Emails/Dealing with Inquiries

Once you have sent an email to a person, you will get an email back that tells you whether the person opened your email or not. If the person opened this email, then great! 

You have successfully contacted them but if the person did not open your email, then it's time to get busy finding out who is interested in your product or service. 

If you have been using a marketing automation tool, then this is the time to start looking through your emails and interact with those customers who opened your email in order to answer their questions and provide any additional details that they need. 

The other thing that you can do is make sure that you follow up with your customers on a regular basis to make sure that you are providing them with the best service.


Picture from SEJ


When Is The Best Time To Send Email?

Now that you know the best day to send email campaign, let’s see the best time to send an email campaign is when you have an opportunity to reach people who might not be using your email. If your business sends out emails all the time, people might get tired of it and stop reading them. 

Conversely, if you are sending a promotional campaign, the best time to send the emails would be on weekends when people are available to check their inboxes and respond faster because they're not as busy at work.   

You also want to send the emails later in the day - closer to 12pm or 1pm is ideal. In fact, there's actually a  strategy  called "Harvesting" that's based on the idea that most people check their email between 12-1pm. In this strategy, you send the emails right after lunch so that people are generally available to check them.   

You can use this time of day to send out your emails to up to 20,000 people.   The important thing to remember here is that if you're sending out a lot of emails, you have to make sure they're sent at times when they'll get opened.  

This means that your open rate and click rate will help you determine when to send out your email.  For instance, if you know that most people open their emails no later than 12 :00pm, send it out no later than 12:00pm.  

The more predictable the time is that your email will be opened, the more predictable your response rate will be. And the more predictable your response rate, the higher your conversion rate will be over time. 

With a predictable time for your email to be opened, you know you're going to get a response within several hours.  

That's good, But it doesn't mean that you can only expect to get a response within these hours.  You might get a response in the early morning, which would be good for your conversion rates on that day. 

So, make the time function of your email predictable. It will make it easier to spot trends in your response rate, and will help you focus on customer groups that are more likely to respond.


Best Email Send Time: General Advice

There are a few things to consider when determining the best day to send email campaign. Factors include the size of your list, the amount of new subscribers you typically get, and if you have a limited budget. 

In order to calculate a good send time, you will need to take all of these factors into consideration as well as your campaign length. Here are some general guidelines:

  1. If you have a list of 100,000 names and your campaign is expected to last only three weeks , you should send your email campaign at least 10 days in advance of the expected send date.
  2. If you have a list of 10,000 names and your campaign is expected to last three weeks, you should send your email campaign at least two weeks in advance of the expected send date.
  3. If your list is 100,000 and your campaign is expected to last a month , you should send your email campaign at least five days in advance of the expected send date.
  4. If your list is 10,000 and your campaign is expected to last a month , you should send your email campaign at least four days in advance of the expected send date.


Conclusion

There are a few different ways to determine the best day to send an email campaign. One way is to send the campaign on Fridays and see how their open rates compare with those of other days of the week. 

Another way is to send an email campaign Monday-Thursday and then see what their response rates are like at those times. It is also important to determine your own personal preference when it comes to sending emails. 

Some people prefer sending campaigns on Tuesdays while others find Wednesdays or Thursdays more favorable. Some people even send emails to their lists on Saturdays. 

I’m not here to argue the pros and cons of sending marketing campaigns at certain times of the week. All I’m here to do is show you a simple way to determine what times work best for you.

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Himangi Lohar

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